The 8 Best Free Email Providers for Small Business

Email is one of the most useful business tools out there, letting you communicate with your team and clients quickly, easily and effectively. However, the cost of running an email server can be prohibitive to many smaller businesses, especially if you don’t have any staff members dedicated to this task. If you’re trying to decide on your best free Email provider in 2017, here are eight great options to consider.

1) Google Mail/Gmail

Google Mail (or Gmail, as it’s often called) is a free email service that offers plenty of storage, the ability to create labels and filters, integration with other Google services, and more. You can access your account on any device, which is convenient if you need to check your email from your phone or tablet.

A major downside to Gmail is that it doesn’t offer much in the way of security features. For example, you have to set up a complex system of forwarding rules and alerts if you want to keep an eye on an important email while away from your computer. The other downside is that Google Mail only supports POP3 access so you can’t use this account with most email applications like Microsoft Outlook or Mac Mail.

2) Outlook / MSN

Outlook is one of the most popular free email providers available. It offers a wide range of storage and security features, making it a great choice for small business owners. It also has multiple platforms that you can access your email on, including an app for phones and tablets, as well as web access from any computer. One downside to Outlook is that its spam filter isn’t the best, so if you have a lot of spam coming in this might not be the best option.

3) Yahoo Mail

Yahoo Mail is one of the best free email providers out there. It has a modern interface, but doesn’t offer much in the way of customization. There are no plugins or add-ons that you can use to make Yahoo mail work how you want it to work. But if all you’re looking for is a free email provider with a nice look and basic functionality, Yahoo Mail should do the trick.

4) Zoho Mail

Zoho Mail is a completely free email service that offers many of the same features as paid services. You get 50GB of storage, so you can store all your attachments in one place. If you’ve got a big email list, it’s also got some advanced features to help you manage contacts and messages, like filters and custom rules. It’s easy to use, too: Zoho Mail is browser-based, meaning it works on any device with an internet connection. And if you’re looking for a more traditional experience, Zoho Mail comes with mobile apps for both iOS and Android.

5) Gmail (to which you can add any email address, including your own domain name). You can also use them as your own domain name.

Gmail (to which you can add any email address, including your own domain name). You can also use them as your own domain name.

  1. Create Gmail account and set up email forwarding to another address If you have a Gmail account, great! If not, go ahead and create one. You’ll need to make sure it’s connected to your primary email so that all emails sent to the Gmail address will be forwarded to the other one.
  2. Forward emails from primary inbox to Gmail account’s inbox Configure mail forwarding on your computer or mobile device by following these steps:

-Log in to your webmail account and find the Settings link at the top of the page.

6) Fastmail

Fastmail is one of the most popular and powerful free email services available. With a simple interface, spam-filtering capabilities, and a large storage capacity, Fastmail is perfect for getting your small business off the ground. Not to mention the spam protection is second-to-none. 

Fastmail’s interface is very simplistic and easy to navigate. It also has a hamburger menu on the left side which provides different options for you to use in order to access all of your messages quickly. One thing I really like about this service is that you can adjust how often emails are synced with your account so you don’t have to worry about them being deleted if you’re not checking your inbox regularly enough!

7) Hushmail

Hushmail is a secure email service that specializes in privacy and security. It’s one of the best free email providers as it has an intuitive interface, high-level encryption and fast performance. The downside is that there are no mobile apps, but you can always access your account on a browser or through POP3/IMAP4. In addition to using the web interface, it also offers desktop clients for Windows, Mac and Linux (though these have less features than the web interface).

Hushmail uses 2048-bit encryption to scramble emails so they’re only readable by their recipient. Emails are encrypted on your computer before being sent so they’re not accessible to anyone who might intercept them while they’re in transit.

8) Mailfence

Mailfence’s goal is to become the best secure email service provider on the planet, and that starts with being 100% free. Not only is Mailfence free to use, but it also has an encrypted storage service (called Mailfence Private Space) where you can store files and documents of any size. Mailfence Private Space is integrated with the email service so you can share files directly in your emails, or upload them through a web interface. You can read our security overview here if this is something that interests you!


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